ANNUAL REPORTS OF STUDENTS' PROGRESS

The student's Annual Report is intended to fulfill three purposes: firstly, to provide training in the clear presentation of scientific information and secondly, to keep the Research Degree Coordinator informed about the student's progress and thirdly to fulfill the Open University Requirement for an annual report.  The first of the reports are due near the end of the probationary period (by the 11th month of registration).  In subsequent years a progress report is due to the Open University by 31 March.  The Research Degree Coordinator will send timely reminders to help ensure this time table is met.

These reports are regarded as an important part of the student's training; they should be prepared carefully and written in good English. ALL reports should be readily understood on their own without reference to previous reports; the introductory paragraph should, therefore outline, clearly and succinctly, the project and its relevance to the advancement of knowledge in the chosen field. The reports should be prepared by the students themselves, but Supervisors are asked to give guidance on the clear presentation of scientific information and on literary style. Students are advised to discuss the structure of their report with their supervisor before writing.

Each report is first considered by the Student Advisory Committee (SAC). The committee will meet with the student for a thorough discussion of the report. The review of the report consists of an oral presentation, followed by questions from the committee and a discussion of the future directions. This discussion should include the definition of a time-table toward progress and completion within the recommended 3 year programme. The committee’s conclusions and the time table will be relayed to the Open University with the student’s report, each year.

(a) FIRST YEAR - Probationary Report - All reports must bear a title, the name of the student, the student's OU Identification number, and the Supervisors' name. The report must be typewritten and submitted electronically to the Student's Advisory Committee (SAC) by the end of the 10th month of registration. A committee meeting should be arranged around that time (just before or after the report is provided to the committee, so the student can obtain feedback on the progress and future plans.  The report should take the following form: The report should begin with an abstract of about 200 words, followed by a short literature review/introductions, progress and future plans. The plan should include the work to be done, including a survey of the proposed experimental methods and a timeline for their completion.  The timeline is required by the Open University. Key references should be included in the report.

(b) SECOND YEAR Progress Report - In subsequent years a progress report is required  due to the Open University by 31 March to cover the Jan-Dec of the previous year (which may or may not overlap with the probationary report period).  A form will be provided by the Open University and must be completed by the student and supervisors.  In addition, the student should provide a concise outline of the project, including a short introduction, a summary of progress to date and a statement of what remains to be done. Key references should be included. In addition, the supervisor(s) and student should prepare a timeline/plan of how the student's work will progress through the third and final year of the studentship to completion.

(c) FINAL YEAR Progress Report-An outline thesis should be prepared including the 300-word thesis description and a realistic estimate of the completion date. Brief contents of each chapter should be given including details of experiments carried out, and highlighting any further experiments which will be needed to complete the project and a time-table for completion.

Supervisors' Reports :

(1) After the first year, a critical appraisal of the student's progress is required. The student's registration cannot be transferred to PhD track without it. This is an important decision point and should be considered carefully. All supervisors must prepare individual letters with information outlined in the probationary report document. 

(2) Second year -A comprehensive plan of the student's progress through the third and final year of the studentship should be drawn up in conjunction with the student. The plan should highlight any actual or potential problems and the means of resolving them. A realistic estimation of the completion date should be included.

(3) Final year -Provided progress is satisfactory, the report may be limited to a brief note and should include a realistic estimate of when the student is expected to complete his/her thesis.

Students and Supervisors are reminded that an important criteria of success of our ARC programme measured by the Open University, is the successful examination and submission of the final copy of the thesis to the University within the specified four year window.